Managing Entries

The Entries menu lets you view and manipulate entry information, whether you are using online registration or entering data manually. It's also where you go to import or export data when using other tab programs, such as TRPC, or to see a variety of statistics about your tournament. Also included are functions for dealing with invoices and communicating with registrants.

Via the Entries menu, you can access information about any individual entry, judge, or school. Note that most information pages link to one another - so if you are viewing a judge, it's easy to get to their school's complete entry, or vice versa.

Use the Search Box

Usually, the fastest way to find information in Tabroom is to use the search box in the upper right corner of the page.

For example, if you search for a school's name, you'll be taken right to their entry. If you search for a judge's or entry's last name, you'll be taken straight to their info page. If there are multiple items that match your search, you'll be given a list of results.

You can quickly set the focus to the search box by using Ctrl+S on your keyboard. Then, just type your search and press Enter.

School Info

Each school registered for your tournament has it's own page where you can see their entries, judges, vital information, and invoices, as well as mark them as "registered" when they arrive at the tournament. You can access these with the "Schools" menu option.

Accessing a School Page

To access a school's page, you select it from one of the dropdown menus:

School's will be listed as"Not In" until they are marked as Registered (that is, on site at the tournament), either by you or by the school (if using "On-Site" registration - see the section on General Settings for more info). Once they are registered at the tournament, they will be in the "In" menu instead.

The Judges and Money tabs will appear in red if a school is under their judging obligations, or if they owe judge fees:

Editing School Info

The "General" tab of a school's page lets you edit their basic information, such as name, code and contact information. You can also mark down how much they've paid:

At the bottom, you will also see information about the school, who originally registered their school and when, and which tabroom accounts have access to their school account, so you know who to contact if necessary:

Accessing School Entries

The "Entries" tab of a school's page will first show you the school's complete entry roster:

To access any individual entry, just click on their name or code. You can also Drop or Undrop an entry by clicking the red button.

For more information on manipulating individual entries, see the section below on the "Events" section.

To see only entries in a particular event, click the name of the event on the right (the number is the current number of entries from the school in that event):

Once you have selected an event, you can manually add an entry, either from that school's roster, by entering their name, or just as a "TBA" slot:

Accessing School Judges

Once you select the "Judges" tab of a school's page, you must then select which judge group to view. If the school is below their obligation in a judge group, it will appear in red:

For each judge group, you will see a list of currently entered judges, with options to change their rounds or delete them:

You can also add a new judge to the school using the box on the right:

Note that for events using the "Rounds Per Entry" burden method, newly added judges will default to a full (maximum) commitment. Make sure to adjust the newly added judges rounds as necessary.

For more information on manipulating individual judge entries, see the section below on the "Judges" menu item.

Money/Concessions

The "Money" tab of a school page is where you go to view a school's invoice, add and remove fees/fines, and record a school's payment.

The Money tab contains an itemized school invoice with all entry fees, judging fees, purchased concessions, and nuisance fines all in one place. It will update automatically as changes are made to a school's entry (for example dropping a team before the add/drop deadline).

Fees or Nuisance Fines can be removed from a school's invoice by pressing the "Forgive and Forget" button next to each charge. Note that after deletion, no record of that charge will remain on the invoice.

To add additional charges or payments, use the "Add charges" box on the sidebar. To credit a payment to the invoice, use a negative number for Amount.

If you need a printout of the invoice, for example to hand out at registration (either for entry fees, concessions, or combined), you can generate a PDF using the links on the right:

If you have configured concessions available for purchase, you will also see a separate tab for "Concessions," which will let you add or remove concessions orders for a school manually. The charges will then update on the main invoice. You can also print out a separate concessions order for the school with the link on the sidebar.

Dropping A School

Entries Tab

Include region setup Include housing option

Waitlist options