Settings/Tournament

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Name & Info

Name & Location

Tournament Full Name - This is the name which will appear on tournament calendars and in things like result packets.

Tournament public site - This is the name for your tournaments website, which comes in the form <webname>.tabroom.com - visitors to that web address will be taken directly to your Tournament Info page on Tabroom, where they can view your invitation, postings, results, etc.

City/Location - This will control where your tournament is listed on various Tabroom Calendars.

State/Country (if applicable)] - specifying the location of a tournament.

Time Zone - The timezone for your tournament controls things like your registration deadlines, drop fee deadlines, etc.

Files

Invitation - file upload option that will appear on tournament's tabroom page

Congress Legislation - file upload option that will appear on tournament's tabroom page

Logo (PNG or JPG) - file upload option that will appear in upper right of tournament's tabroom page

Circuits

Circuits - categories used to sort tournaments on Tabroom.com. Designating a circuit will have the tournament appear on the main calendar to members of that circuit

General

General Settings

Require adult contact info to register - This will for people registering for your tournament to provide an adult's contact information before proceeding with their registration. This is useful to ensure that you can get in touch with someone responsible, especially if competitors are allowed to attend your tournament unsupervised.

Ask for adult contacts by category - This will ask people registering for your tournament to provide a separate adult contact for each category of events in the tournament. The categories correspond to the judge categories For example, if your tournament is doing speech, debate, and Congress, coaches will be asked to provide a contact for speech, debate, Congress, and an overall contact. These contacts will receive tournament communications through Tabroom.

Ask for secondary adult contact - This will ask people registering for your tournament to provide a primary and a secondary adult's contact information before proceeding with their registration. If you have also selected "Require adult contact info to register", Tabroom will require the primary contact to be added before coaches can proceed with registration, but missing a secondary contact will not prevent them from moving forward.

Log registration changes - This will keep a log on Tabroom (accessible in Entries - Change Log) of changes made to registration, including adds and drops.

Hide Speaker Codes from Registrants - Normally, schools who have registered will be able to see their speaker codes in advance of the tournament. This option is used for tournaments which want to be more opaque about the postings.

Closed tournament: admin staff registers - This option will disable all online registration. Entries and Judges will instead need to be entered manually from the Entries menu.

Test tournament, not public - A "Test" tournament will not appear on any of the Tabroom calendars, and will enable features that allow you to quickly generate "fake" entries, judges, and results. This can be useful when experimenting with Tabroom, but should never be enabled for a real tournament.

Waitlisted entries still hit double entry limits - This option means waitlisted entries still count as an entry for double entry counting.

Ask for refund information - This options asks schools for refund information when they register.

NSDA Paid Members only - toggle to only allow NSDA paid members to register

Publish list of registered schools - toggle to display list of registered schools on tournament's tabroom page

Use school regions - Toggle this option to enable additional settings at Settings > Events > Pairing that control in-region match-ups and judging within a region. Create and assign schools to regions at Entries > Data. Regions are fully customizable and can be used to separate geographic regions, districts, leagues, etc.

Tournament-wide cap on entries - sets a tournament wide limit on number of entries, not by event.

School code style - Tabroom automatically assigns a code to each registered school, and this setting allows you to choose the code style. These codes sort schools on the Entries > Schools dropdown and can be used on public pairings and results if "school code" is included in your selection at Settings > Events > "Entry codes".

First school code - If you selected the "Incremental" code style, add the first increment you would like used here. For example, entering "AA" would assign the first school's code as AA, the next as BB, and so on.

Allow duplicate codes in different events - The default is that an entry's code cannot be repeated across the tournament in any event. For example, the code "Test School AB" cannot exist as both an LD entry and a PF entry, even though those entries have different students. Toggle this option to allow duplicate codes to be used in different events.

Do not avoid ADA /other pools' rooms -

Paper Size - If you plan to print any schematics or reports, this option controls the sizing of those report printouts to fit on your paper.

Online day-of registration

Enable online registration system - Toggle this option if you plan to use the online day-of registration feature. Note that enabling the system alone does not open the day-of registration for participants to confirm their registration. Day-of registration will only open at the time set in the "Online registration starts" setting.

Only paid schools may register - Toggle this option if you would like to prevent schools with a positive balance on the Fees tab of their school's registration from confirming their registration.

Online registration starts - Sets the date and time participants can begin confirming their registration.

Online registration ends - Sets the date and time online registration confirmation ends.

Upload Packet - File upload for information/registration packets for participants.

Notes on onsite registration page - Allows for custom note writing that will appear to participants during the online registration confirmation process.

Copy Settings

Option to allow duplication of settings from a previously held tournament. This should be used if you did NOT clone your tournament during the initial tournament set up process. Selecting "Erase current" will replace all current settings with the tournament settings you are cloning. Selecting "Include Entries" will copy entries from the tournament you are cloning to your current tournament.

Dates

Dates & Deadlines

Tournament start - sets the date and time a tournament starts

Tournament end - sets the date and time a tournament ends

Registration opens - sets the date and time schools can register for a tournament

New entries due - sets the deadline that schools can register new entries for a tournament

Script info and uploads by: - sets the deadline for scripts and video links to be uploaded for speech events (when applicable)

Fees & Obligations freeze - sets the date and time that fees and judging obligations cease to change regardless of changes to a school's entry.

Judge entries due - sets the deadline for schools to enter judges into a tournament.

Drops & name changes due - sets the deadline for when schools can drop and change the names of their entries on their own.

Nuisance fines apply after - sets the date and time nuisance fines go into effect.

Access

Administrator Access

Owner -

Admin -

Limited -

Entry Only -

Add New Staff

To add a new account via tabroom.com email as an administrator to a tournament.

Messages

Address/payable to

Message appearing on invoices

Registration messages

Waitlist message

Congress legislation message

Documents

Housing

Some tournaments provide the option of tournament-provided housing for competitors - usually with members of the hosting team or other volunteers. If you plan to provide this at your tournament, use first need to set Housing to "On" on the sidebar:

You can then fill out the number of housing slots (e.g. number of people) available for each day of the tournament. Registrants will then be able to request housing when they fill out their registration. This page also has an area to include a message or housing policy for the registrants:

For more information on how to manage housing requests, see the section on Managing Entries.

Notes

The Notes tab is just a scratchpad for you to keep track of ideas or problems that arise during the tournament, like reminders of how to do something on Tabroom, or thoughts on which restaurant to use for catering, or which competition rooms turned out to be too small. These notes will then be preserved in future years if you use the Clone Tournament function when setting up the tournament.

Payment

Tabroom licenses

Campus rooms

Campus rooms with observers