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Tabbing

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The "Tabbing" menu is where you manually enter ballots and sweepstakes points, as well as keep tabs on the status of each event.

If you are using online ballots for an event, you may not use the Tabbing menu as extensively - most information, such as which rounds are still waiting on a ballot, is also available directly on the schematic.

Entering Ballots

Manual Ballot Entry

tabs tabbing enterballots.png

Manually entering ballots is done with the "Enter Ballots" menu option. The sidebar will show you which events have outstanding ballots and which are fully entered and ready to pair the next round:

tabbing entry index-pending.png

To enter ballots, first select a judge group, timeslot, and event on the sidebar:

tabbing entry index-judgegroup.png

You will then be shown a list of ballots, sorted by judge code/name, depending on your event settings. The "Entry" tab contains outstanding ballots - once they are entered, they will appear on the "Done" tab instead. If you have "double enter" set as your ballot entry method, then ballots which have only been entered once will be shown in yellow:

tabbing entry index-entry.png

To enter a ballot, click on the judge code/name. You will then be shown the ballot entry screen:

tabbing entry index-debate.png


tabbing entry index-speech.png

Enter the points/ranks/winner from the ballot, and click "Save Scores." If you have "double enter" turned on, you will then be prompted to give the ballot to someone else to enter again.

Important Note - Make sure to read the "Hints & Shortcuts" section below the ballot you are entering. The keyboard shortcuts to use to enter points and/or a winner depends on the point "step" you have selected in the Event settings, such as full points, half points, or tenth points. For example, with tenth points selected, you type only the last two digits - so a "28.2" should be typed as an "82." If the points you enter keep getting changed automatically to something else, it's because you're using the wrong keyboard shortcuts to enter them.

If your ballot entry method is set to "visual scan" instead of double entry, you will see a tab on the sidebar for "Audit:"

tabbing entry audit-tab.png

This will show you what you entered for the ballot the first time, and ask you to confirm it's correct:

tabbing entry audit.png

To print an audit sheet or print a list of ballots still out, use the "Info" tab:

tabbing entry index-info.png

Changing A Single Round

If you need to make changes to a single round, even after the ballot has been entered, or you need to do something special like assign a double win, you can access the round by clicking on the room number/judge from the schematic and then clicking "View/Edit Results." This will show you the ballot for that round:

tabbing entry panel.png

If you are viewing an elim round, you will see tabs for each judge on the panel - make sure you're editing the right judge's ballot:

tabbing entry panel-tabs.png

This will let you change the result, assign byes or forfeit/no shows, and set ranks and speaker points. Note that this screen lets you forcibly save any result you want - there are no constraint checks, so by very careful that you are entering the results/points correctly.

You should also check the "Done" box next to each entry to indicate that the ballot entry is complete.

Important Note - If you are having persistent issues with making changes to a single round after results have already been entered, you can try to dump all judges from the panel (by clicking on the judge from the schematic and then choosing "Remove"), and then adding the same judge(s) back into the panel and re-entering the results. This will clear out any results you initially entered and let you start over from scratch.

Byes, Double Wins, Forfeits, etc.

From the "View/Edit Results" screen, you can assign byes, double wins, forfeits, and any other combination of wins and losses you need.

For debate events, if you assign a bye, you should NOT assign a winner in the "W" column.

When assigning a bye, you have the option of how to deal with speaker points. If you leave the speaker points blank, the entry will receive the average of their other speaker points for that round. If you enter any points, even a 0, the entry will receive the points you entered.

For scheduled byes, you also have the option to assign a "debate-wide bye" so that all competitors receive a "win" and average points.

tabbing entry panel-bye.png

If instead of giving an entry a bye on the ballot you want to remove them from the round and give them a scheduled bye, you can click on their entry code from the schematic. Then, use the box on the sidebar to either give that entry a bye, or to place an entry that has already been given a bye into a round:

panel manipulate debate-round-edit-byes.png

Coachovers / Walkovers

If an elim pairing results in entries from the same school debating each other, and you don't manually "break brackets" to allow both entries to advance, then the ballot entry screen for that round will show up as a "Coachover," which will let you select which team advances. By default, it will choose the higher seed:

tabbing entry index-coachover.png

Codebreakers

tabs tabbing codebreaker.png

To view the codebreaker for a round, use the "Codebreaker" menu option, then select a timeslot from the sidebar:

tabbing report codebreaker.png

This will show you a list of entries in that timeslot, along with their school codes.

Event Status

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The "Status" menu option gives you a convenient central place to view the status of each event, such as how many ballots are still out, whether a round is ready to pair, etc. Each tab gives you a different overview of the events:

tabbing status dashboard-tabs.png

The main "Dashboard" tab will show you a box for each event, with how many rounds haven't started, how many ballots are still outstanding, and the status of ballot entry:

tabbing status dashboard.png

The "Started" tab lets you mark whether each round has started, so you know if you need to track down a judge or competitor. First, select a judge group and a timeslot - timeslots where all rounds have started will turn green:

tabbing status starts-timeslots.png

Rounds which have not started will appear yellow in the left column. If you click on a round, it will turn green and move to the right column. If you are using online ballots, a judge can mark their round as started themselves - once they do so, the round will be moved to the right.

tabbing status starts.png

This screen can be used by people you have given "Data Entry Only" access to for the tournament, such as ballot table staff or ballot runners. So, for example, you can have a one person load up this screen on their phone and walk through the hallway, quickly marking whether each debate has started.

The "Confirmed" tab is identical to the "Started" tab - but rounds can only be marked as confirmed by the tabroom, not judges. This is useful if you want to manually confirm that each round marked as "started" was actually started.

The "Collected" tab works the same way as the "Started" and "Confirmed" tabs, but is designed for use at a ballot table, where they can mark each round as collected as soon as the ballot comes in.

The "Entered" tab lets you quickly see which ballots are still left to enter - clicking on a ballot will take you to the ballot entry screen for that round.

Breaks

tabs tabbing breaks.png

The "Breaks" menu option just shows you which events have ballots pending, or which are ready to move to the next round. Clicking an event on the sidebar will take you to the schematic for that event.

Entry Cards

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The "Entry Cards" menu option lets you search for an entry by last name or entry code, and will then show you their results and any sweepstakes points they earned:

tabbing entry card-search.png

Entering Sweepstakes

tabs tabbing entersweeps.png

The "Enter Sweeps" menu option is only used when entering in sweepstakes points that you calculated externally, i.e. outside of Tabroom - otherwise, you can use the built-in reports in the Results menu.

If you are manually keeping tracking of sweepstakes points, then you can upload them as a CSV, or choose an event on the sidebar to enter them:

tabbing entry sweeps-event.png


tabbing entry sweeps.png